Each year the Toastmasters clubs elect a new committee to run the club. Changing the club officers each year is essential to keep the club vibrant and really making progress. The roles on the committee are all really interesting to do and add to the overall experience of being a toastmaster and improving your leadership skills.

Here’s what the Toastmaster Website says about the process (I’ve paraphrased this to avoid content duplication):

Annual Club Elections

The election process starts in May with all clubs bound by Toastmasters to elect annual officers serving from July 1 of the current year (2012 in this case), through June 30 of the following year (2013). There is an option for semiannual officer election but I’ve excluded this as .

Before March 31:

Appoint a nominating committee (see Club Constitution and the Standard Bylaws for Clubs of Toastmasters International). The committee should be chaired by the immediate past president or most recent past president available.

Last meeting in April:

Nominating committee reports to the club.

First meeting in May:

The nominating committee report is presented to the club. If the nominating committee has no report at the last meeting in April, postpone the election until one week after the meeting at which the report is given. Call for nominations from the floor. Nominations and elections begin with the president and proceed in descending order.

Remember: A quorum (51 percent of active members) is needed to conduct business (including electing officers). Proxies or absentee ballots are not allowed at the club level. Members must be active and present to vote. Don’t forget to fill out a club and officer information form online at the Club Central section immediately following your election so the correct officers will receive every important mailing.

Or your club may submit the club and officer information form by mail or fax, instead.
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